Active documents
148
All non-archived records
Certificate management software for UK businesses
Certificate management and expiry tracking, without the chaos.
Organise important documents, confirm key dates and keep renewal work visible in one secure Certinance workspace.
✓ 14 days free✓ No payment card required✓ Track expiry dates
Certinance Test Workspace
Secure workspace
J
Workspace overview
Good morning, James
Here’s what needs attention at your organisation.
Date valid
115
Beyond the warning window
Expiring soon
18
Due within 30 days
Expired
9
Past the recorded expiry date
Needs review
6
Details are not confirmed
Prioritised queue
Upcoming expiries
- Public Liability InsuranceNorthfield Contractors · 11 Nov 202618d
- Employers’ Liability InsuranceHawthorn Facilities · 17 Nov 202624d
- CHAS AccreditationApex Site Services · 23 Nov 202630d
- Fire Safety CertificateRiverside Offices · 20 Oct 20264d overdue
Active records
Document status
- Date valid115 · 78%
- Expiring soon18 · 12%
- Expired9 · 6%
- Needs review6 · 4%
Recorded expiry dates support review; they do not verify legal compliance.
Illustrative workspace
Product showcase
See Certinance in action.
A straightforward workflow for organising documents, reviewing important details and tracking expiry dates.
Document control
Documents
Search title, category or owner
DocumentCategoryRenewalStatus
Public liability insurance
Insurance18 daysDue soonFire safety certificate
SafetyCurrentCurrentElectrical inspection
Inspection92 daysCurrentFirst aid qualification
TrainingExpiredAction
Renewal position
Public liability insurance18 days
Fire safety certificate42 days
Electrical inspectionCurrent
Clearer document control
The evidence behind every deadline, kept within reach.
Certinance brings the working record and its supporting document into one carefully controlled view.
One dependable register
Keep document details, ownership and the supporting PDF together.
Expiry dates in view
See what is current, approaching expiry or already needs attention.
Human-confirmed records
Review suggested details against the source before they are saved.
Private document access
Authenticated delivery and organisation permissions protect stored PDFs.
Clear team roles
Give Owners, Administrators and Viewers deliberately different access.
Version history preserved
Attach replacement evidence without losing the earlier PDF version.
How it works
Get started in three clear steps.
Add the record, check the important information and use the renewal view to plan what comes next.
Add your document
Create a record manually or select a supported PDF where storage is available.
Review and confirm
Check every important detail against the source. Your team remains responsible for the record.
Track expiry dates
See current, due-soon and expired records in consistent dashboard and renewal views.
Track, remind and share
Turn confirmed dates into practical next steps.
Keep expiry status visible, configure reminder emails for selected workspace members, and bring chosen records and PDF versions together in a branded evidence pack.
Certificate expiry tracking
See due-soon and overdue records and learn how configurable email reminders support your renewal process.
Explore expiry trackingBranded Compliance Packs
Combine selected register details and exact supporting PDF versions into one locally generated pack.
Explore Compliance PacksIndustry solutions
Built around the records your work relies on.
Different industries manage different evidence. Certinance provides one focused approach to document ownership, dates and renewal visibility.
Pricing
Simple, transparent pricing.
Choose the capacity that fits your team. Every plan starts with the same 14-day free trial and no payment card.
Starter
£19/ month
14-day free trial · no card required
For small teams bringing essential records into one place.
- 50 documents
- 2 users
- Private PDF storage and version history
- Expiry and renewal tracking
- Role-based workspace access
Business
£49/ month
14-day free trial · no card required
For growing organisations coordinating compliance across teams.
- 250 documents
- 10 users
- Private PDF storage and version history
- Expiry and renewal tracking
- Role-based workspace access
Professional
£99/ month
14-day free trial · no card required
For established operations with broader oversight needs.
- 1,000 documents
- 25 users
- Private PDF storage and version history
- Expiry and renewal tracking
- Role-based workspace access
Frequently asked questions
Useful answers before you start.
What can I manage in Certinance?
Certificates, policies, inspection records, qualifications and other business documents with ownership and expiry dates.
Does Certinance verify compliance?
No. Certinance organises records and supports human review. Your organisation remains responsible for deciding what evidence is required and sufficient.
Is a payment card needed for the trial?
No. The 14-day trial does not require a payment card and does not convert automatically into a paid subscription.
Can my team access the same workspace?
Yes. Plan user limits apply, with separate Owner, Administrator and Viewer permissions.
Are source PDFs private?
Where PDF storage is enabled, attachments use authenticated delivery and organisation-level access controls.
Compliance under control
Bring your next deadline into view.
Create your workspace and start your 14-day trial when you are ready.